Jan 11

Administrative & Cost Accountant – Hout Bay

Salary: between R15K CTC

Job Purpose

the Administrative Supervisor in financial and administrative duties and ensure
this system run smoothly. Fill-in as acting supervisor when Supervisor is not
in office or when instructed to do so.

responsibilities include but are not limited to

Office Administration

Process Weekly timesheets by
capturing hours clocked and over-time.

Loading wages/salaries on a
weekly/monthly basis on Register or applicable system.

Stock Control

Process stock counts, conduct
stock counts and stock adjustments.

Control of inventory and related
financial controls.

Conduct variance analysis and
generate finalised reports.


Ensure purchasing process follows
SOP of procurement and conduct audits.

Ensure that all goods received are
loaded onto Syspro.

Complete requisitions and raise
purchase orders for office and production consumables etc.

Analyse price variances and
conduct cost benefit analysis.

Matching of invoices &
delivery notes with p/orders.

Receiving of goods.


Plan and conduct stock counts as

Loading of export & local jobs
on Syspro.

Daily loading of pink landing
slips on Syspro.

Raise bait sales orders & do
the invoicing as required.

Analyse production sheets, payroll
and production costs and schedules.

Analyse and report monthly and
weekly production output and variances.

Capture production on the Syspro
i.e. whole raw, cooked & tailing.

Complete and submit daily
production reports for Operations Manager.

Accurately capture and maintain
production, permit, export and landing’s data.

Plan export volumes and recommend

Generate accurate daily SOH, stock
movement and sales reports etc.

Manage OSQH records, payments and communication.

Ensure OSQH administration and
reporting is completed as required.

Report to the Operations Manager
variances and changes.

Develop and maintain tools to
manage OSQH records.

Prepare and submit monthly reports
to MCM and ensure statutory compliance.

Ensure permits are applied for and

Ensure proper and up to date
record keeping in order, to prevent over-catch.

Ensure quota allocations are
recorded and up to date in accordance to MCM reports/requirements.

Ensure OSQH payments are done as
per agreed terms and contracts.

Liaise with OSQH w.r.t., landings,
production and other administrative issues.

Maintain good communication and
working relationship with OSQH.

Qualifications and Experienced

appropriate accounting degree and a minimum of two years’ experience.

knowledge of an accounting package; Syspro would be an advantage.

verbal and written communication skills.

or advanced Excel skills, Access, overall good MS Office Suite skills.