Nov 20

Office Personal Assistant

Key responsibilities:

  • Serves visitors by greeting, welcoming, and
    directing them appropriately, notifies company personnel of visitor arrival
  • Answer, screen,
    and forward any incoming phone calls/referring inquiries correctly while
    providing basic information needed
  • Maintains
    telecommunications system
  • Maintain
    security by following procedures and controlling access
  • Arrange and or
    receive deliveries/couriers and sorting of mail
  • General
    admin/clerical duties (e.g. assist accounts department with filing, copying
    and scanning)
  • Any ad-hoc
    requirements
  • Diary
    management for the MD and CEO – scheduling appointments and reminding to
    both
  • General PA
    duties
  • Assist in
    companies secretarial duties
  • Contributes to
    team effort by accomplishing related results as needed
  • Booking all
    company travel – flights, car hire, accommodation, travel insurance both
    international and domestic
  • Corresponding
    between suppliers, clients on behalf of the MD and CEO
  • Events –
    year-end function and or any other company events

Requirements:

  • Good
    communication skills
  • Professional
    appearance
  • Ability to
    organise, prioritise, multi-task, and work under pressure
  • Good time
    management and organisational skills
  • Excellent
    professional work standard
  • Must have
    strong administration skills
  • Attention to
    detail
  • Ability to be
    resourceful and proactive in dealing with issues that may arise

Qualifications/skills:

  • Grade 12
  • Professionalism
  • Excellent
    telephone skills
  • Must be good in
    both verbal and written communication
  • Be a good
    listener
  • Computer
    literate (Word, Excel, internet, email)
  • Higher certificate/diploma in a secretarial
    course Advantageous


NB: Please send all applications to:
hire@dearprince.co.za