Procurement Back Officer Assistant and Data Processor

  • Date Listed 26/11/2014
  • Location

    Other, Northern Suburbs

  • Advertised By Agency
  • Job Type Full-Time

Procurement Back Officer Assistant and Data Processor required for a large security company at Airport City. You will report directly to the Financial Manager but provide reports and data to managers across other departments. It is critical that this person is a reliable person to arrive at work timeously and be at the office during regular working hours to assist operation staff with their procurement requirements.



  • Effective time management
  • Accurate data capturing
  • Volume processing on transactions
  • Excel knowledge
  • Pastel knowledge
  • Basic understanding of procurement
  • Basic understanding of project office environment


Daily Tasks:

  • Processing of all requested purchase orders from projects office and logistics personnel
  • Receiving of stock against the purchase orders and making sure that correct invoice is on hand to close the purchase order on Pastel
  • Updating the Excel project sheets for each project after and order has been placed against the project on the bill of quantities
  • Capturing of supplier bank receipt
  • Interaction with suppliers to provide the Finance Assistant with missing documentation to finalise creditor recons for month end payments
  • Follow up on open orders on the system
  • Keeping project files up to date
  • Reports to operations director on orders placed; delays, open orders; items on back order; collection times etc.
  • Ensure that all purchase orders requested have the correct approval in place before capturing the order
  • Complete forms related to Capex purchase and get final approval from directors based on the delegation of authority
  • Filing of documentation
  • Assist with audit support documentation annually and make sure supplier invoices captured adhere to SARS regulations to enable us to claim VAT


The person will have to be able to work under pressure and deal with multiple requests at the same time.


Data capturing will be a key aspect of this role and to be done daily to keep the system up to date to deliver live data to the managers.


At times the technician on site (not office bound) will request this person to assist with getting quotes from suppliers to assist them when out of the office.

This position is available from January 2015


Salary: R10,000 – R12,000 CTC


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