Secretary/administrator


  • Date Listed 26/11/2014
  • Location

    City Centre, Cape Town

  • Advertised By Agency
  • Job Type Full-Time
  • Employment Equity Non EE/AA

Secretary/administrator

Typical work activities

secretaries/administrators include word processing, audio and copy typing, letter writing, dealing with telephone and email enquiries, creating and maintaining filing systems, keeping diaries, arranging meetings and appointments and organising travel for staff.

the role may also include many of the following:

using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;

devising and maintaining office systems;

booking rooms and conference facilities;

using content management systems to maintain and update websites and internal databases;

attending meetings, taking minutes and keeping notes;

managing and maintaining budgets, as well as invoicing;

liaising with staff in other departments and with external contacts;

ordering and maintaining stationery and equipment;

sorting and distributing incoming post and organising and sending outgoing post;

liaising with colleagues and external contacts to book travel and accommodation;

organising and storing paperwork, documents and computer-based information;

photocopying and printing various documents, sometimes on behalf of other colleagues.

Other duties may include:

recruiting, training and supervising junior staff and delegating work as required;

manipulating statistical data;

arranging both in-house and external events.

Please call now:0833518811


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